{"id":930,"date":"2022-06-29T14:26:59","date_gmt":"2022-06-29T13:26:59","guid":{"rendered":"https:\/\/codeflarelimited.com\/blog\/?p=930"},"modified":"2022-11-13T08:29:22","modified_gmt":"2022-11-13T07:29:22","slug":"gmail-productivity-tips","status":"publish","type":"post","link":"https:\/\/codeflarelimited.com\/blog\/gmail-productivity-tips\/","title":{"rendered":"Gmail Productivity Hacks You Should Know"},"content":{"rendered":"\n<p>With over 1.8 billion users, <a href=\"https:\/\/mail.google.com\" target=\"_blank\" rel=\"noreferrer noopener\">Gmail<\/a> is a free email service provided by Google.<\/p>\n\n\n\n<p>While you may just be comfortable with checking your emails and signing up with third-party websites, there are much more effective ways to use Gmail effectively.<\/p>\n\n\n\n<p>Here are 7 ways to increase your Gmail productivity hack:<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-1-send-mails-on-schedule\">1. Send Mails on Schedule<\/h2>\n\n\n\n<p>Gmail has a scheduling feature that you can use to automatically send mails.<\/p>\n\n\n\n<p>Simply,<\/p>\n\n\n\n<p><strong> compose your mail -&gt; Click on the dropdown next to &#8220;Send&#8221; -&gt; Click &#8220;Schedule send&#8221;<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-1 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"590\" height=\"176\" data-id=\"931\" src=\"https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-13.14.00.png\" alt=\"gmail productivity hacks\" class=\"wp-image-931\" srcset=\"https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-13.14.00.png 590w, https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-13.14.00-300x89.png 300w\" sizes=\"auto, (max-width: 590px) 100vw, 590px\" \/><\/figure>\n<\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-2-mute-conversations\">2. Mute Conversations<\/h2>\n\n\n\n<p>You&#8217;ve just been copied to a conversation which for some reasons have become irrelevant to you?<\/p>\n\n\n\n<p>There&#8217;s no need to get annoyed. Just mute the conversation.<\/p>\n\n\n\n<p>Simply,<\/p>\n\n\n\n<p><strong>Select the message -&gt; click the 3 dot icon above the inbox -&gt; click mute<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"286\" height=\"245\" src=\"https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-13.29.00.png\" alt=\"gmail productivity hacks\" class=\"wp-image-932\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-3-preview-emails\">3. Preview Emails<\/h2>\n\n\n\n<p>Gmail also has a feature that lets you preview an email to see if it&#8217;s worth your while.<\/p>\n\n\n\n<p>Simply,<\/p>\n\n\n\n<p><strong>Click gear icon at the top to open settings -&gt; see all settings -&gt; switch to inbox tab -&gt; check &#8220;enable reading pane&#8221; in the &#8220;Reading Pane&#8221; section<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-2 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"504\" data-id=\"934\" src=\"https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-13.38.27-1-1024x504.png\" alt=\"Gmail productivity hacks\" class=\"wp-image-934\" srcset=\"https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-13.38.27-1-1024x504.png 1024w, https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-13.38.27-1-300x148.png 300w, https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-13.38.27-1-768x378.png 768w, https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-13.38.27-1.png 1078w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-4-clear-your-inbox\">4. Clear Your Inbox<\/h2>\n\n\n\n<p>You can speed up the process of deleting emails from your inbox by enabling the &#8220;auto-advance&#8221; feature.<\/p>\n\n\n\n<p>Once enabled, Gmail won&#8217;t send you back to your inbox each time you delete an opened message.<\/p>\n\n\n\n<p><strong>Go to settings -&gt; All settings -&gt; Advanced -&gt; Auto Advance -&gt; Enable<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-3 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"217\" data-id=\"935\" src=\"https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-13.42.56-1024x217.png\" alt=\"Gmail productivity hacks\" class=\"wp-image-935\" srcset=\"https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-13.42.56-1024x217.png 1024w, https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-13.42.56-300x63.png 300w, https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-13.42.56-768x163.png 768w, https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-13.42.56.png 1087w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-5-require-password-to-read\">5. Require Password to Read<\/h2>\n\n\n\n<p>Gmail has a feature called &#8220;Confidential Mode&#8221;.<\/p>\n\n\n\n<p>When an email is set to confidential mode, recipients won&#8217;t have the option to forward, copy, print or download the email. You can even require an SMS passcode before the mail can be read.<\/p>\n\n\n\n<p><strong>Go to Compose -&gt; On the bottom of &#8220;Send&#8221; Locate the lock icon superimposed with a clock<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-13.52.16-1.png\" alt=\"confidential mode gmail\" class=\"wp-image-937\" width=\"337\" height=\"263\" srcset=\"https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-13.52.16-1.png 508w, https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-13.52.16-1-300x234.png 300w\" sizes=\"auto, (max-width: 337px) 100vw, 337px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-6-set-custom-replies\">6. Set Custom Replies<\/h2>\n\n\n\n<p>Bored of using the same repetitive reply over and over?<\/p>\n\n\n\n<p>Gmail allows you to set your own custom reply.<\/p>\n\n\n\n<p><strong>Go to settings -&gt; See all settings -&gt; Advanced -&gt; Templates -&gt; Enable<\/strong><\/p>\n\n\n\n<p>Templates can be created and inserted through the &#8220;More options&#8221; menu in the compose toolbar. You can also create automatic replies using templates and filters together.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"108\" src=\"https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-14.14.22-1024x108.png\" alt=\"\" class=\"wp-image-938\" srcset=\"https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-14.14.22-1024x108.png 1024w, https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-14.14.22-300x32.png 300w, https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-14.14.22-768x81.png 768w, https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-14.14.22.png 1080w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-7-increase-send-cancellation-period\">7. Increase Send Cancellation Period<\/h2>\n\n\n\n<p>You can increase the time period allowed for un-sending a mail from a mere 5 seconds to 30 seconds.<\/p>\n\n\n\n<p><strong>Go to settings -&gt; See all settings -&gt; General -&gt; Undo Send<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"609\" height=\"46\" src=\"https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-14.17.14.png\" alt=\"Gmail productivity tips\" class=\"wp-image-939\" srcset=\"https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-14.17.14.png 609w, https:\/\/codeflarelimited.com\/blog\/wp-content\/uploads\/2022\/06\/Screenshot-2022-06-29-at-14.17.14-300x23.png 300w\" sizes=\"auto, (max-width: 609px) 100vw, 609px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-conclusion\">Conclusion<\/h2>\n\n\n\n<p>These Gmail tips will sure boost your productivity in the work or personal endeavours.<\/p>\n\n\n\n<p>Let me know what you think.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-see-also\">See also:<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-to-be-a-software-developer\"><a href=\"https:\/\/codeflarelimited.com\/blog\/how-to-be-a-software-developer-4-things-to-consider\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to be a Software Developer<\/a><\/h3>\n","protected":false},"excerpt":{"rendered":"<p>With over 1.8 billion users, Gmail is a free email service provided by Google. While you may just<\/p>\n","protected":false},"author":1,"featured_media":1076,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[98],"tags":[],"class_list":["post-930","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-softare-development"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Gmail Productivity Hacks You Should Know<\/title>\n<meta name=\"description\" content=\"While you may just be comfortable with checking your emails emails and signing up with third-party websites, there are much more effective ...\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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